Thanks for your feedback. Geetesh Bajaj. Technical Level : Basic Summary Learn how you can set up any Template in PowerPoint to be the default for new presentations you create -- this can be very helpful indeed when you want to use your corporate, organization or company Theme as the default.
Details You can use a Template of your choice in place of the blank white design that PowerPoint provides by default.
Follow these steps to save a new default Template: Open a template file or a presentation based on the template you want to use as your default. PowerPoint automatically chooses the correct folder for you when you choose to save as a template -- accept the folder location and name the template as Blank. Note: What happens if you also have a default Theme in addition to a default Template? On the flip side, if you plan on having short titles for all your slides no more than one line , I recommend using the Middle text alignment instead.
Regardless of what you decide, make sure you test different title lengths to see what will work best for your PowerPoint template. Adjusting your guides like this will make aligning objects on your slides much easier as your Smart Guides will automatically snap them together. That will turn them on. Alternatively, you can go up to the View tab in the Ribbon and select Guides inside the Show area. The Text placeholder on your Parent Slide is special in that it will dictate the default formatting of all the other content placeholders in your presentation except for the Title placeholder and the Footer placeholders.
Setting the default here on the Parent Slide is important because it makes it a lot easier to make fast and consistent changes to swathes of content down the road. Later in this template series, I will show you how to format away from this default behavior on the Child Slides.
But first you want to set its default formatting. To do that:. In this step, you need to align the horizontal and the vertical guides to that they align with the Text placeholder. The next step is to change the font size of the different levels of text inside the placeholder. Next, you have to adjust the indent of the bulleted lists so that it appears in all your slide layouts. You can adjust the bullets as per your personal preference. Based on your knowledge of how someone is going to be using this template, you might decide to add more or less space as required.
You can see their book on templates here. This inevitably happens with templates and you want to be prepared for it! In the Size section, verify that the height of the placeholders is the same.
Remember to also add new guides around these placeholders to help keep them in place. Note: For the slide number placeholder, you can also add symbols as I have here such as a bar and two spaces , in order to create a visual break from the other placeholders.
The next thing is to format the date and time footer placeholder. You can choose any kind of formatting you like. The final default placeholder to format on the Parent Slide here is the footer text placeholder. This way, it is next to the logo and the text inserted will extend out towards the right. While all the default placeholders have now been set up and formatted correctly, there is still one element that you can add on the Parent Slide of your Slide Master; and that is a logo.
You can also use this same technique to add a watermark to your PowerPoint slides. To see the different ways to do this, read our guide here. The Child Slides represent the blueprints for each type of slide included in your template.
By default, your Child Slide layouts will inherit your Parent Slide formatting, but as you will see, you can tweak these layouts to meet your individual needs. The key to designing good Child Slide layouts is to keep in mind how the end-user is likely going to insert content on each type of slide. You want to make it easy for everyone to quickly fill them in when using your template. The first step is to edit the Title slide layout. This layout is designed to be filled in with the title and general information about your presentation.
Typically, its looks slightly different than the rest of the layouts. The first thing we need to do when formatting our Title slide layout is to think about the background. Typically, a Title slide will have a slightly different background from the regular Content slides.
However, because the background has been set on the Parent Slide, this means that you will have to deviate from it. The first method for hiding anything on the background graphics such as the logo, background patterns, design elements, etc.
To do that, with the rectangle still selected, go to the Shape Format tab on the Ribbon, click on the Send Backward dropdown and select Send to Back.
This includes and background images or patterns, logos, and other design elements. You can easily make them visible again by unchecking the Hide Background Graphics checkbox. While the background image can be different, we want to keep the theme consistent across all our slides. First, navigate back to the Parent Slide and select the pattern image without the gradient. Note: Pasting an object directly into your slide background like this means that it can no longer be edited in your PowerPoint template.
If instead you paste it onto the slide as an image, you can always go back in and make adjustments to the image, and therefore the background too. The next step is to add in a design element that matches the general theme and style of the template. To do that, right-click the rectangle, open the Send Backward dropdown and select Send to Back. First, adjust your Title and Subtitle placeholders.
To do that, simply select the two placeholders and:. Because if someone decides to use them despite your instructions, you still want them to appear correctly and match the rest of the template.
There, you can turn them on. So unless you truly want someone to NEVER be able to add a page number, date and time, and footer text to the Title layout, then I recommend leaving them on the Child Slide, in order to keep that option open. If you deselect the Footers checkbox in the Slide Master View as we did above, then when someone tries to insert footers in the Normal View, they will not appear.
One more thing you might notice is that the guides are not visible on the Title slide. Unfortunately, the guides you set on the Parent Slide will likely not match the content you have on the Title slide and any Child Slide whose content deviates from it. The next step is to edit the most commonly used PowerPoint slide in any presentation, the Title and Content layout.
However, in this example, we are going to add one more design element to the layout, which is a straight line. To do that simply:. That means that the Parent Slide has to be relatively bare-bones. You can always add extra elements in the Child Slides. From here onward, you will need to format each of the Child Slides to match the content that goes in it. You will want to follow the same procedure as in Step 2 above, keeping in mind what each Child Slide is designed for and how the content should be placed.
Some layouts will require more custom formatting and design elements. For example, for the Divider slide the first slide in the examples below, I have added a rectangle that matches the design elements on the Title slide layout.
In addition to the default Child Slides that PowerPoint gives you, you have the option to create your own. If you make the slide under 10 times, it may not be worth clogging up your Slide Master area. But if you use it frequently, creating a layout template for that type of slide will save you countless hours. Keep in mind that the blank layout and other blank variations can always be used to create more one-off slides. Creating a Custom Agenda Slide. Note: You can change the shape of a placeholder, along with all other properties of a typical shape.
That means that you can also add fill, outline, effects, etc. Note: You can perform these steps for all custom Child Slides. You can also create custom layouts for a lot of slides such as sport slides, case studies, contact us, etc. There are also other slides in the template such as the content slide with subtitles, a blank slide with a title.
You can format them per your requirements. They are not very different from one another, however, the only different ones are the title slide and the divider slide. The first thing is to set the animations and transitions for your slides. For all placeholders that you want to automatically animate in your template, simply select it and apply your animation. These masters determine the look and feel of your PowerPoint handouts when you print them.
To learn how to format these elements in regards to printing multiple slides per page in PowerPoint, read our guide here. It is highly recommended that you test your template before you distribute it.
That way you catch any errors before your users do. You now have the foundational skills to start creating your own PowerPoint templates and use them to build beautiful and tailor-made PowerPoint presentations in the future. If you want to learn more about building and deploying your template in professional settings, I recommend checking out my step-by-step training course, see details here.
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Part 1. Creating your PowerPoint template slide backgrounds. Use the different paste special options. Add a pattern background to your slide. Crop images to fit your entire slide background. Add a radial gradient fill to a shape with transparency.
Add new guides and move them around on your Slide Master. And more! Set the colors for your PowerPoint template. To choose a color scheme for your PowerPoint template, simply:. Set the fonts for your template. To navigate to your PowerPoint Slide Master, simply:. Select the file you want to open, as described in Figure , and then click Create New. The New from Existing Presentation window disappears, and the presentation you selected appears in your PowerPoint workspace.
PowerPoint gives the presentation a new, generic name PowerPoint2, PowerPoint3, and so on to remind you to rename the file before you save it. Creating a new presentation from an old one is very similar to creating a new presentation from a template, as you saw on Section 1. The Open window gives you more options for opening an existing presentation than the New from Existing window does.
The Open window shown in Figure appears. Choose one of the following options:. Opens the selected file. Opens the presentation file, but renames it Copy 1 filename. Tells PowerPoint to fix a corrupted file before it tries to open it. No matter which approach you use to create a presentation—from scratch, from an existing presentation, from a template, or from a built-in theme—once you have a presentation, you can change how it looks in one fell swoop by changing its theme.
A theme is a collection of characteristics including colors, fonts, and graphic effects such as whether the shapes you add to your slides have drop shadows. For example, applying the built-in Deluxe theme turns your background a tasteful shade of blue and displays your title text which appears in the Corbel font in an attractively contrasting, gently shadowed shade of yellow—all thanks to the theme.
But applying themes gives you more bang for your buck in several important ways:. Using themes is quicker than changing individual settings one at a time. Applying a theme is a two-click proposition. Changing the dozen-plus settings controlled by a theme would exercise your click finger a lot more than that.
Using themes helps ensure a decent-looking, readable slide. Consistency is an important design principle: it sets the tone for your presentation and lets your audience focus on your message. When you change settings manually, you can end up with a distracting mishmash of colors and fonts on a single slide or across slides.
Not so with themes. Once you apply a theme, the theme takes control of your settings. For example, if you change the subtitle color from white to black, then PowerPoint automatically adjusts the background color and other settings so that your subtitle text is still readable.
But you can also override theme settings. Section 3. Using themes lets you create a consistent look and feel across Microsoft Office-produced materials.
You can use the same themes you use in PowerPoint in Word and Excel, too. When you apply the same theme to your Word documents, Excel spreadsheets, and PowerPoint slides, you end up with a consistently presented, harmonious whole.
The Design ribbon appears, complete with a Theme gallery Figure Click the More icon at the bottom-right corner of the Themes section Figure Additional themes appear in the gallery, as shown in Figure Mouse over the themes in the gallery one by one. PowerPoint applies the selected theme to all of the existing slides in your presentation, as well as all the new slides you create.
For details, check out Chapter 4. See the box for advice on how much prose to add to your presentation. Knowing that, the PowerPoint designers made it easy for you to add text to your slides.
The following sections show you how. Blank presentations come complete with title and subtitle placeholder text boxes. To replace the placeholder text in either of these two text boxes with your own text, simply click inside the placeholder and begin typing.
When you do, two things happen:. PowerPoint displays the Drawing Tools Format tab and, on the Home ribbon, activates many of the text formatting options Figure You can use these options to change the font, size, and color of your text, turn your text into a right-justified paragraph or a bullet point, and much more.
Chapter 3 describes your options in detail. Resize and transform handles appear at the corners and edges of the text box Figure Tiny white resize handles , which are square on the edges of the text box and circular on the corners, let you stretch or shrink your text box by dragging them. The circular green transform handle appears above the top of your text box and lets you tilt it.
Drag the handles to tilt or resize your text box. Chapter 3 shows you how to format text boxes, as well as the text inside them. Chapter 5 shows you how to add placeholder text boxes to slide masters. There are two schools of thought when it comes to using text in PowerPoint presentations. One says text is king; the other advises PowerPointers to use as little text as possible. Text rules—always has, always will.
According to the more-bullets-the-better crowd, a presentation is text. Folks who subscribe to this approach may quibble about the number of words an effective bullet point should be limited to the number five comes up a lot , and whether to put the most important bullets at the beginning of the presentation or at the end; but the focus is always on how—not whether—to use text. Text distracts. And if your audience does read your slides, that means they are busy reading and forming opinions instead of paying attention to the actual presentation which is you.
According to these folks, using a lot of text results in lazily constructed, ineffective, and boring brain-dumps-disguised-as-presentations. These folks believe the best use of PowerPoint is carefully chosen charts, graphs, and worth-a-thousand-word pictures. And you can always give them handouts containing those all-important bullet points after the show, if you must.
So which approach should you take? It depends. And in some cases—academic lectures, for example—using text as a springboard for discussion and audience note-taking just makes more sense.
Ultimately, you get to make the call. The Insert ribbon Figure appears. On the Insert ribbon, click Text Box. When you mouse over your slide, you notice that your cursor looks like a tiny down arrow. On the slide, click where you want your new text box to appear. A text box appears with the cursor handily positioned inside Figure The Drawing Tools Format tab pops up, and on the Home ribbon, PowerPoint activates most of the formatting options, ready for you to format your text.
Alternatively, you can click and drag to draw the outline of your text box before you begin typing. In addition to adding text directly to your slides, as shown here, you can also paste or type text onto shapes for example, a Stop sign. Chapter 9 shows you how. Three to six bullets and a dozen or so words per slide is a good guideline. In other words, reserve text for the few salient points you want your audience to take home with them.
Carefully consider word placement. The Space Shuttle Columbia disaster a few years back put PowerPoint in the limelight for a sobering reason: In a PowerPoint presentation delivered to NASA officials before the disaster, engineers mentioned the problem that, ultimately, contributed to the tragic breakup of the shuttle over Texas in But the crucial information was buried in an avalanche of bullet points near the end of a long presentation, and none of the decision-makers in the audience realized its significance.
Your presentation may not address life-and-death issues, but you still want to reserve the first and last slides of your presentation for critical information. When you create a new blank presentation, PowerPoint spots you one slide. PowerPoint gives you two options: adding a slide with layout identical to the current slide, and specifying a different slide layout. A slide layout is a description of what content appears where on a slide.
For example, applying a Title Slide layout to a slide positions title and subtitle text placeholders near the middle of your slide, and nothing else.
Applying a Title and Content layout positions a title text placeholder near the top of a slide, and an object placeholder beneath that. The ribbon you see in Figure appears. PowerPoint inserts a new slide after the current slide. Section 5. PowerPoint gives you another way to add a new slide with a layout similar to the current slide. In the Slides pane at the left side of your workspace, as shown in Figure , you can right-click the page after which you want to create a new slide.
Then, from the menu that appears, select Duplicate. On the Home ribbon, click the down-arrow next to New Slide. A menu similar to the one you see in Figure appears. Click to select the slide layout you want. PowerPoint gives you several ways to flip through your presentation. In PowerPoint, you see a scroll bar on the right side of your workspace similar to the one in Figure To scroll through your presentation, all you need to do is click the scroll bar and drag up to scroll toward the beginning of your presentation or down to scroll toward the end.
As you go, PowerPoint displays each slide in turn. To flip forward or back through your presentation one slide at a time, click the Next Slide or Previous Slide arrow shown in Figure Slides and Outline tabs are not views they both appear in Normal view but are tabs that let you see slide thumbnails or an outline of your slideshow, respectively, in the Slides Figure or Outline Figure pane.
PowerPoint assumes you want to use Slides view until you tell it otherwise. To change views, click the Outline tab shown in Figure To switch back to Slides view, click the Slides tab Figure The View ribbon offers you a bunch of additional ways to view your presentation, including Slide Sorter Chapter 5 and Notes.
The Find dialog box appears Figure When you finish, click Find Next. PowerPoint displays the slide containing your text. Speaker notes are optional text notes you can type into PowerPoint.
You can associate a separate speaker note with each slide of your presentation. You may find speaker notes useful:. If you know you need to add a graphic to slide six and a couple of bullet points to slide 33, then you can jot down reminders to yourself in the Speaker Notes pane Figure You can set up your presentation so that your audience sees your slideshow on the screen while you see your notes on your own computer monitor.
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